The ‘Suggestions’ feature was created specifically for TBMS users with restricted permissions. These users cannot create, edit or delete terms in the TBMS (see Roles and permissions levels).
However, the ‘Suggestions’ feature allows this user group to suggest new term entries, additions or deletions. The suggestion is then forwarded to the admin or a role with writing permissions to approve or decline each suggestion.
Read-only users
Note: The instructions explained in this section are intended for read-only users, who cannot create, edit or delete terms directly in TBMS but can suggest these actions instead.
- From the Terms page click on the ‘Suggestions’ tab to access the list of suggestions.
Suggesting a new entry
On the Terms page:
- Click the blue ‘New entry suggestion’ button to add a new entry suggestion to the termbase.
Fill in the provided fields for the new entry suggestion.
- Term (mandatory): enter the new term to be added to the termbase.
- Language (mandatory): select the term language from the menu.
- Gender (optional): click to display the menu and select the gender to be applied when using the term.
- Usage: select whether the term is Preferred, Permitted or Forbidden. ‘Preferred’ is the default setting for term to be used. ‘Permitted’ should be used for any acceptable alternatives to the ‘Preferred’ term. Select ‘Forbidden’ as the Usage if the term should not be used in translations.
- Matching mode: click to display the menu and select the matching mode that you would like to apply to the terms when they appear in source texts for translation. (See Matching mode under “Adding a new entry” in this page)
- Casing mode: click to display the menu and select the casing mode that you would like to apply for the terms when they appear in source texts for translation. (See Casing mode under “Adding a new entry” in this page)
- Examples (optional): examples of how the term is used can be entered here.
- Part of speech (optional): identify whether the term is a noun, adjective, verb, etc.
- Note (optional): you can enter any information related to the term. The information in the ‘Note’ field is displayed alongside the term to users working in Smart Editor.
- Definition (optional): in this field you can add a short description of the new term meaning.
Display the target terms section if you wish to add any target terms to the entry (this is optional).
The last section is for the ‘Entry properties’ that are applicable to all the terms within the entry.
After completing the required (and optional) fields, click the ‘Suggest & close’ button.
Suggesting a term change
- From the Terms page, click on the relevant term from the list to view its information page.
- Apply your changes.
- Click on the ‘Suggest’ button to submit your suggestion.
Admin and writing users
To view the list of suggestions for new terms and term changes, click on a termbase and then on the ‘Suggestions’ tab.
Note: The instructions explained in this section are intended for admins and to users with roles that have writing permissions. These users can decide whether a suggestion should be approved or declined.
Suggestions are displayed under the ‘Suggestions’ tab in a table view, with relevant details organised in columns.
- Source terms: this column displays the existing source language term(s) if the suggestion pertains to an existing entry.
- Original: this column contains the original term for which a new suggestion is being proposed.
- Suggestion: this column contains the suggested term.
- Comment: this column includes any comments related to the suggestion.
- Date: this shows the timestamp the suggestion was submitted.
- Actions: this column gives you the option to approve (checkmark) or decline (‘X’) a suggestion. You can see more information about each suggestion by clicking on its row in the table:
Approving or declining suggestions
To approve and decline suggestions one by one:
The ‘Actions’ column displays crosses and checkmarks.
- Per row, click on the checkmark to approve or the ‘X’ to decline the suggestion.
Once you have selected an action, the system will display a confirmation message at the top of the page.
It is also possible to approve or decline a suggestion from the suggestion information page by using the corresponding buttons in the bottom right corner.
Approving or declining suggestions in bulk
To approve or decline several suggestions at once, tick the checkboxes of the corresponding suggestions in the left-hand column, click on ‘Actions’ and then select either the ‘Approve’ or ‘Decline’ option.