Pre-translation baseline
Smart Editor shows the pre-translation baseline for each segment in the list, e.g. 100% match, 101% match, fuzzy match or MT output. The same information is displayed throughout the job.
Please note that after modifying a pre-translated segment, the symbol with the TM matching score or “MT” will appear struck through:
Segment statuses
Segments in Smart Editor can have one of the following statuses
- Needs attention: segments that are not 100% or 101% matches have this status when initiating a job.
- Draft: segments that have been edited but not saved, and segments which have been saved as draft have this status.
- Confirmed: segments that have been saved have this status. Segments that have been saved but for which saving to the TM was skipped also have this status, however they are indicated by a different icon.
The status for each segment is indicated by an icon.
The segment statuses are used to calculate the progress in the progress bar. In the example below, 11 segments are confirmed out of 46 segments in total.
Please note that the progress bar does not represent the number of words, but rather the number of confirmed segments.
Saving segments
You can select how each segment can be saved from one of three options:
- Save
- Save without TM
- Save as draft
Saving a segment as a draft can be helpful if the translation you have entered is not final. You can easily find the segments you have saved as draft using the filters.
We recommend only using the “Save” option once your translation is final, as the segment is saved to the TM.
Please note that when you use the options “Save without TM” and “Save as draft”, your changes are only saved to the target file for this job (and not to the TM).
Segmentation rules
Smart Editor divides the source text into segments based on language-specific punctuation rules. Please note it is currently not possible to split or merge segments in Smart Editor.
Navigation
Setting the behaviour after save
You can configure the navigation behaviour after saving under “Edit”>”After Save”.
You can choose from three options:
- Go to next needs attention segment: after clicking the Save button or using the Save shortcut [Ctrl + Enter], the next segment with the status “needs attention” opens.
- Go to next segment: after clicking the Save button or using the Save shortcut [Ctrl + Enter], the next segment opens, regardless of its status.
- Stay on current: after clicking the Save button or using the Save shortcut [Ctrl + Enter], no other segment opens.
Pagination
Smart Editor splits the document into pages and you can choose how many rows are shown on each page. The default is 50 and the maximum is 100.
If you receive a job with more than one source document, the content of the documents will appear one file after the other.
Jumping to a specific segment
To jump to a particular segment quickly and without having to go through the different pages in your current job, you can type the ID of the segment you would like to find in the dedicated ID field located on top of the list of segments.
After entering the ID and pressing enter, you are redirected automatically to the segment with the ID you specified.
For large projects containing a high number of pages, you may also use this technique to quickly go to a specific page by entering the ID of a segment which is located on the page you would like to consult.
Auto-Propagation
Working with auto-propagation
Auto-propagation allows repetitions in the file to be translated consistently by propagating translated segments.
Please note that auto-propagation works with repetitions only, not 100% matches.
Repetitions are pre-translated, but not auto-confirmed. You can spot a repetition and its children within a job thanks to the chevron (double arrow) symbol.
When you hover the mouse cursor over this symbol, the first occurrence (parent) of a repetition indicates the number of repetitions, and the other occurrences (children) indicate the segment ID of the first occurrence.
Changes to a repetition can be auto-propagated to all unconfirmed children. After saving the first occurrence of a repetition, a dialog box opens to allow you to select your preferred repetition settings.
If you select to apply changes to all repetitions, they will be auto-propagated and all repetitions of the first occurrence will be marked as “Confirmed”.
Please note that the repetition save action also takes the state of the segment into account (Draft, Saved, Saved without TM). This means that you can approve all repeated segments very quickly with one click.
Multi-select actions
In order to save multiple segments at once, you can use the multi-select actions.
You can find this functionality in the section located on top of the list of segments.
After clicking on the downward-facing arrow, you can save multiple segments at once. Select the segments you would like to save, then click on “Multi select actions” to select the type of save action to apply.
Locked segments
When working on Smart Editor jobs, you may encounter locked segments. These segments are marked with a padlock icon located to the left of the source segment.
In the example below, segment 4 is not locked, whereas segment 5 is locked.
There are two main reasons why segments may be locked:
1) The locked segments do not need to be translated or checked in the current job, and were locked at the customer’s request. In this case, the locked segments cannot be unlocked. Please note that these segments are not shown when working outside Smart Editor after downloading an SDL package or an Excel file. However, they would be shown in an XLIFF file downloaded from Smart Editor.
2) The locked segments are Exact or Context Matches. In this case, the project manager decides whether the locked segments can be unlocked or not and makes the appropriate setting.
When the padlock icon is grey, the segment cannot be unlocked.
When the padlock icon is green, you can click on it to unlock and edit the segment.
A hover text also indicates whether a segment can be unlocked or not.
Please note that downloading SDL packages, XLIFF and/or Excel files is not permitted for jobs that contain this type of segments and the download option will not be available for these jobs in Smart Editor.